Quick answer
A sourcing-agent deliverable should help the buyer make and later verify a decision. At minimum, it should identify the requirement, information source, unresolved question, decision owner and next action—not just provide supplier names or chat screenshots.
These are original blank and illustrative formats, not client files, completed project evidence or a claim of measured results. A real template should be adapted to the product, target market and agreed service scope.
Supplier and RFQ comparison
Compare suppliers against the same product, component and commercial requirement instead of comparing headline prices alone.
| Comparison point | Supplier response | Evidence | Open question | Buyer decision |
|---|---|---|---|---|
| Quoted product configuration | Model and revision | Quotation or specification | Which options are excluded? | Proceed / clarify |
| Drive, controller and battery | Named component set | Datasheet or drawing | Are substitutions permitted? | Approve / reject |
| Packaging and spare parts | Stated approach | Packing list or proposal | What is included in the unit price? | Confirm scope |
Technical question and change log
Keep the source requirement, supplier answer, buyer decision and verification method in one traceable record.
| ID | Requirement or issue | Supplier response | Decision owner | Verification and status |
|---|---|---|---|---|
| TQ-001 | Identify drawing and revision | Pending supplier reply | Buyer technical lead | Check updated drawing |
| TQ-002 | Confirm proposed component change | Alternative proposed | Buyer product owner | Review datasheet and sample |
| TQ-003 | Close sample feedback item | Correction planned | Named project owner | Photo, measurement or retest |
Pre-shipment open-item register
Separate completed evidence from unresolved findings so the buyer can make an informed shipment-release decision.
| Check or finding | Requirement | Evidence | Owner and due date | Release status |
|---|---|---|---|---|
| Approved configuration | Matches controlled record | Model and component evidence | Supplier / date | Open / closed |
| Packaging and labels | Agreed pack specification | Photos and packing data | Supplier / date | Open / closed |
| Unresolved corrective action | Defined acceptance criterion | Correction evidence | Named owner / date | Buyer decision |
Use them in context
Start with the buyer decision, then adapt the record.
Share your product, current supplier situation and the decision you need to make. We can explain which deliverables fit the project stage.
Discuss your sourcing project